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Apr
16
VolunteerHub May 2018 Release Notes
Posted by Gabrielle Long on 16 April 2018 01:17 PM

Several major updates to existing functionality have been added in VolunteerHub. Each update in this release is listed below.

Emails No Longer Sent “on Behalf of” Users

Due to increased security measures taken recently by most popular email inbox providers such as Outlook and Gmail, VolunteerHub no longer sends emails on behalf of a user account’s email address. Instead, VolunteerHub will follow the industry standard of sending emails from a generic account while keeping the reply-to intact.

All emails sent from any VolunteerHub site will now be sent from “VolunteerHub Messaging.” No changes have been made to reply functionality, so administrative users will continue to receive replies to their VolunteerHub emails as follows:

  • Replies to automatic event emails will continue to go to the email address in the Event Contact’s user account.
  • Replies to automatic system emails (e.g., Account Created) will continue to go to the Organizational Contact’s email address.
  • Replies to non-transactional emails sent from the Email pages of Event Groups, User Groups and Events will continue to go to the sending user’s email address.

If necessary, you may choose to include a note in your site's Schedule Message or send an email to your existing volunteers to let them know your organization's communications with them going forward will appear to be from "VolunteerHub Messaging." However, this is not required.

Language/Date Format Support for French and UK English

VolunteerHub’s Volunteer View now supports French and UK English! This update also includes support for the YYYY/MM/DD date format, which is applied automatically when selecting one of these new language preferences.

To select a language preference, a user who is not logged in may click the flag icon at the top of the screen. A user that's currently logged into your VolunteerHub site can click on their name, then click the language indicator in the menu that appears (see screenshot below).

Registration Wizard Return Filter Added

Per our previous January 2018 Release, a user may click “Back to Event List” to return to their original place in the schedule immediately after registering for an event. We’ve now added the ability to hold the user’s previous filter selection upon return to the schedule rather than returning them to the event with no filters applied.

Event Time Details Formatting

In our previous January 2018 Release we increased the clarity of information provided in the colored time pills above event names in Volunteer View. We’ve now updated the event date/time area above the Abbreviated Description as well as the Calendar view to be consistent with January’s update:

  • All Day: If an event is scheduled for 12am until 12am the following morning, the pill and time will read “All Day.”
  • Date Range: If an event is scheduled for 12am until 12am on a day further in the future, the pill and time will show the date range of the event only (helpful when posting long-term activities like internships and retreats).
  • Normal Shift: If an event has a duration of less than 24 hours, the pill will show the start time only while the time will provide the start and end times.

Minor Updates & Bug Fixes

  • Updated Volunteer View's search feature to a more streamlined and user-friendly slide-out version rather than a pop-over window.
  • Added user group path to the User Group Affiliation column in the Raw Event Registration Data report.
  • Made a parent event group visible in the Volunteer View filter when its subgroup is visible to increase clarity of hierarchical relationship to volunteers.
  • Increased readability of event names and times in the Calendar View.
  • Added a splash page/warning when the Default landing page’s color scheme does not meet WCAG requirements.
  • Fixed text wrapping of longer Event Group names within the filter in Volunteer View.
  • Blocked browser auto-populate feature from populating responses automatically in Text-type User Form questions to alleviate issues with incorrect information being entered by the user's browser.
  • Corrected link color in outgoing customized emails so it uses the site’s Secondary Color.
  • For pages with no Banner Graphic, added background color to Sign In page.
  • Corrected address field formatting for organizations in Singapore and New Zealand.
  • Made performance improvements to reporting and pages pulling user and event information.
  • Fixed error encountered when generating donation receipts for volunteers.
  • Fixed occasional missing bullets and numbering of waivers.

Read more »



Mar
19
Classic View No Longer Supported as of June 29th, 2018
Posted by Gabrielle Long on 19 March 2018 05:52 PM

VolunteerHub is dedicated to providing a secure, positive and user-friendly experience to you and your volunteers. Over the years, information security on the web has become more and more important, and as a result, websites and browsers have increased their security standards. One such update was announced in a recent blog article from Google, in which the web giant explained that Google’s Chrome browser will show a “Not secure” warning to users attempting to access any unencrypted site as of July 1st, 2018. Therefore, to ensure your volunteers’ information remains secure and that your volunteers feel comfortable using your VolunteerHub site no matter the browser, VolunteerHub will no longer support the unencrypted (http) Classic View of the volunteer interface in the future and will move all sites to Volunteer View.

All current Plus, Pro or Enterprise sites will be migrated to Volunteer View automatically on the evening of June 28th, 2018. Legacy “Starter” plan sites will also be migrated to Volunteer View at that time. 

Administrators are urged to convert their sites to Volunteer View prior to this date to ensure their volunteers receive a positive user experience as a result of the transition. This step is essential to protecting your volunteers’ information and experience in your site as well as ensuring you and your volunteers are receiving the latest VolunteerHub updates and features!

Continue reading below for more detail regarding this decision.

What's in this article?

Who does this change affect?

This change affects only what volunteer users see in sites not yet in Volunteer View and has minimal effect on administrative functionality. If your site is already in Volunteer View, this change does not affect you.

Not sure if your site is in the latest version? Click the Volunteer View button at the top of your site. If you see a red banner that states the view is not public, then you are not in Volunteer View.

How do I convert my site to Volunteer View?

Rather than wait until the automatic cut-off date, we highly recommend you convert your site to Volunteer View prior to the cut-off to ensure your volunteers receive the best experience possible and that all settings in your site are optimized for Volunteer View before it switches over. A video tutorial on how to convert a site from Classic View to Volunteer View can be found in this portion of a recent webinar. Please note that once you've converted your site to Volunteer View, that change is permanent and cannot be reversed, so be sure you're ready before clicking the activate button in the Apps page.

If you have any questions or need help as you convert your site, please send us a message!

What’s the difference between HTTP and HTTPS?

Basically, HTTP is not secure, while HTTPS is.

HTTP stands for HyperText Transfer Protocol, while HTTPS stands for HyperText Transfer Protocol Secure. HTTPS sites are encrypted and are therefore more secure, and each site will have an SSL Certificate that helps “decode” the site for a visitor. This protects that visitor from hackers, particularly against “middleman attacks” where the hacker could steal the visitor’s information by “listening in” during that visitor’s connection to your site.

Will any of my links change?

For the most part, no. Volunteers should be able to access your site’s landing page(s) with the same links they always used. However, if you previously sent direct links to your events in your VolunteerHub site rather than sending users to a specific landing page or the main URL (e.g., yourorg.volunteerhub.com), you will need to provide new Volunteer View links to those events.

For example, if the links you sent previously contain “V1” in the URL (e.g., “https://abc.volunteerhub.com/EventsV1/Event/Summary.aspx?EventID=4451908”), those links will not work in Volunteer View since “Version 1” links are actually administrator-facing pages in the latest version. Instead, you’ll want to click on the Volunteer View button at the top of your site, right-click on the event you want to share and share that link (e.g., https://abc.volunteerhub.com/event/index/4451908) with your volunteers. Notice that the second link does not contain “V1,” which means that’s not an old version (admin) link.

Note that if your site contained customized permissions, some of those permissions may not be compatible with Volunteer View. If you aren't sure, please contact support so we can verify your site's current settings will not cause errors upon updating to Volunteer View.

Otherwise, any necessary preparation of your site will be covered in the aforementioned webinar as well as in this article. This includes sites with buttons in the schedule message, which is now fully supported in the latest version of Volunteer View (but is still not recommended). If you have any questions regarding recommendations or best practices for your schedule message and segmenting your site with Volunteer View, please review the above webinar or send us a message!


Read more »



Jan
10
VolunteerHub January 2018 Mini-Release Notes
Posted by Gabrielle Long on 10 January 2018 06:00 PM

Several minor updates to existing functionality have been added in VolunteerHub. Each update in this release is listed below.

Increased Color Flexibility

By popular demand, we’ve provided an option to bypass international WCAG standards for Primary and Secondary Colors in your landing pages. While we highly advise against applying this unless absolutely necessary, you may now check a box above the color fields to remove the WCAG requirement that your colors have a 3:1 contrast ratio. However, the system will still require that you choose colors with a contrast ratio of at least 1.25:1 to ensure legibility of various headings and text within the site.